Definition:
“A letter which contain
a formal request for the supply of goods and services”.
If the information
provided by the supplier is economical to the customer he wishes to give an
order, an order letter is an important document that’s why it should be very
carefully drawn.
Suggestions for writing an order letter:
To write the order
letter we should keep in
mind the following
Name
of product
Packing,
quality
Size
color, style
Mode of payment:
In order to avoid
future disputes its better to decide the payment dates, its mode of payment
whether it will be paid in cash on the counter or through cheque by the bank
etc
Mode of transportations:
Its also necessary to
discuss about the mode of transportation other wise it can increase the cost of
delivery, and can lead to disputes
Term and condition:
If any terms and
condition wishes by the customer he must specify in the order letter terms of
discounts, rebate in early payment, interest due to late payments etc
Time of delivery:
The time of delivery
should be clearly identify otherwise late receipt may not worth when there is
no demand in the market.
Instruction about insurance and custom duty:
Its worth while
discussing the insurance payments, and custom duty.
EmoticonEmoticon