On daily basis various
kinds of reports are prepared and submitted to the management, some time these
reports are very important, and required special investigation, and million
dollars are spent to find out the facts, while sometime it does not required such
investigation and cost.
Sometime such reports
are prepared by sub-ordinates which does not required any special knowledge,
qualification, and experience, but in some cases it required special
qualification and a very rich experience.
However these reports
are required to run the various decisions making. We need various kinds of
reports to run the day to day business. Such as sales reports, market share
reports, customers reports, customers complaints reports, revenue reports,
grievance report of employees, opening a new branch, making investment in a
product or company, finding new markets, research of a new brands, relationship
of employees, announcing new packages.
Know the point is that
we should understand basic definitions of business report.
Business
Report:
“A document is which a
given problem is examine for the purpose of providing information, presenting
findings, putting forward recommendations and sometime suggestions”
“A special kind of
information forwarded to the management for various decision making” Business
reports can be divided into two kinds or classification which are the
following.
Business Reports
1. Routine Reports
2. Special
Reports
special report are further divide into two part
Short Reports Long reports.
In business communication we are concern with special
reports, we will study in detail.
Routine
Reports:
Routine reports are those reports which are required on
daily basis, or routine in the business, it does not required any special
investigation neither it required any special education, experience any body
with the knowledge of the system can prepared time reports.
Such as customers list,
Daily expenses, employees salary reports, specific area sales, stock summary,
daily sales reports, daily stock out reports, purchase report, overtime
schedule etc.
Special
Reports:
In special report a given problem is examine information,
and findings are presented to the management for various decision making, these
reports are prepared with special care, by an individual who has experience in
the relevant field. Special reports can be divided into two kinds which are the
following.
- Short Report
- Long Report.
- Short Report:
Short report is also
called informal report, the short report may consist of one page or more than
one page, it may be several pages, the short report does not contain any cover,
table of contents, and any special display. A short report is written in 1st
person pronoun like “I, We” etc.
- Long Report:
A long report is always
lengthy from the short report, it may include cover, title page, summary,
introduction, body, conclusion etc. its writing style is in third person “It ,
They, This, etc” Pronoun , A long report is also called a formal report.
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