By organization of a
business report we mean what will be the sequence of writing of a business
report, what things will be included in a business report and what will be
excluded outline deals with such determination of sequence.
The
basic organization of report is discussed below which contains three steps.
1.
Data
Collection
2.
Organizing
data.
3.
Actual
writing
Data
Collection:
No report can be
prepared with out proper and valid data, the data or information depend upon
the problem. But however it can be collected from various sources some of which
are the following.
1.
Library
Books
2.
internet
3.
Real
Field
- Library:
Some
problems may be solved with the help of books which are widely available at
library, its also an art to find the required book in the library one who is
searching for a book in the library must know how to find. In most library
software is used that can tell you the desired location of the book, you can
search it through the name of the author, surliest or the code given to the
subject book.
- Internet:
In to days modern world very less amount of people
will search for a book to collect certain information, people tend to use
internet, the internet can provide efficient data in minimum time period. With
less accuracy as compared to books.
- Field work:
Some topics are such of a nature which can not
be searched with the help of internet it can provide some information but not
complete, for this purpose we will visit the field and will meet people. Some
methods of collecting information from the field are the following.
- Observation:
We
can observe people how they are dealing, doing a job, responding, buying,
selling, etc and can collect desired data.
- Interview:
We
can make discussion with the targeted individuals to get information, by asking
several questions, that can lead the desired information, which we need to find
solution of the problem.
- Questionnaires:
A Questionnaires is a combination of various
questions which leads to the collection
of desired information, we approximately use the questions, related to our topic, and the
answer to these questions generate useful information.
- Focus Grouping:
In focus grouping some experts of the
specialized field inter into discussion with some selected individual in a
close environment. Both discuss an issue; the experts get information which is
required form the discussion.
Outlining:
Outlining
is determining the sequencing of the material that will be used in the report,
and putting the charts, graphs, tables, diagrams in its proper location where
it can be fitted. Outlining is important for the correct structure of the
organization of the reports.
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